HUT MEET LEADER'S CHECKLIST

Topics related to weekend meets, including day walks
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stuartcoupe
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Joined: Wed Jul 04, 2012 7:14 pm
Location: Leeds

HUT MEET LEADER'S CHECKLIST

Post by stuartcoupe »

A few people have asked what is involved in leading a hut meet.
This if from the hand book.....

MEET LEADER’S CHECKLIST

HUT MEETS

Bookings

Bookings can be taken from 1 calendar month prior to the date of the meet.

No bookings can be made without receiving the advanced payment (cheques payable to Leeds Mountaineering Club).

Any prospective members must have completed an application form and paid the Prospective members fee.

Check the number of places available for the meet (either on the Meets Card or with the Meets Secretary), the fee and any special rules or features about the hut/camp site. No children or dogs are allowed in huts.

Before the meet

Use the club’s Bulletin Board to publicise the meet and update members on bookings received and availability of places.

Talk to new/prospective members about what to expect, things they will need to take etc.

Arrange transport to minimise the number of cars and ensure that everyone has a lift. If possible, new/prospective members should travel with established members.

Give details of the location of the hut (available from the Meets Secretary) and a meeting point (pub!) to meet bookers on theFriday evening of the meet.

Collect the Destinations/Meet Reports books and take them to the meet with you.

Arrange to collect the key from the Meets Secretary and don't forget to take it with you!

On the meet

Take the following:
Hut Key
Firelighters
Destinations Book
Black sacks
Meet Reports book
Toilet paper
Coins for meters (£1/50p's)
Tea towels
Matches

Responsibilities

Ensure that the rules of the host club are complied with, especially:

Signing in
Noise
Sleeping arrangements
Parking
Camping outside
Maximum stated capacity of the hut

Ask people to fill in the Destinations book

Look after new/prospective members to ensure they have adequate equipment and feel comfortable

Take responsibility for the key - ensure the last person out is locking up and that everyone knows where they can find the key on their return

When you arrive you may need to turn on water and power supplies.

Organise cleaning up the hut - it must be left tidy and rubbish removed

Collect any additional hut fees required

Note any difficulties or dissatisfaction with the facilities

Follow the instructions for leaving the hut

After the meet

� Return the hut keys to the Meets Secretary asap with any comments about the hut or problems with the meet
� Pay the fees to the Treasurer (including deposits and prospective members fees)
� Write the Meet Report and send to the Communications Secretary
� Pass the Destinations and Meet Report books to the next Meet Leader or a committee member.
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