Climbing Meet Leader Responsibilities

Topics related to evening meets, including indoor and outdoor evening climbing meets
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SarahS
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Climbing Meet Leader Responsibilities

Post by SarahS »

Just a reminder for all those leading climbing meets:

Before the meet
  • Use the club’s Bulletin Board to publicise the meet, including highlighting any access issues
  • Talk to new/prospective members about what to expect, things they will need to take etc.
  • It is also important to promote lift sharing among signed up attendees as often there is limited parking spaces. New and prospective members should ideally travel with full members.
On the meet
  • Look after new/prospective members to ensure they have adequate equipment and feel comfortable
  • Ensure the rules of the crag are followed i.e. bird bans/drones/not walking on walls/dogs
DavidPonting
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Re: Climbing Meet Leader Responsibilities

Post by DavidPonting »

Reminder to check for and advertise in advance any access issues at the crag. Access details are available in guidebooks, on UKC and the BMC access database, and if these disagree do ask the committee for advice - we’re always happy to help! We must follow negotiated access agreements on club meets, and if necessary we’d ask that the meet leader is ready to enforce these on the meet.
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Martin Xmas
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Location: Otley

Re: Climbing Meet Leader Responsibilities

Post by Martin Xmas »

I notice that the responsibilities of Day or Evening meet leaders is absent from the Constitution and Handbook; just Hut and Camping meets.

Do we need a section 9.3 adding to the handbook? I would happily draft one.....
DavidPonting
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Re: Climbing Meet Leader Responsibilities

Post by DavidPonting »

Yes please Martin - we’ll add it in ASAP if you could ping us a draft?
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Martin Xmas
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Joined: Mon Mar 29, 2021 10:27 am
Location: Otley

Re: Climbing Meet Leader Responsibilities

Post by Martin Xmas »

9.3 Meet Leader - Day and Evening meets

Before the meet
• Use the club’s Bulletin Board to publicise the meet. Make sure you have highlighted a meeting place and start and finish time and other relevant joining instructions.
• Ensure you have a map or guidebook or app that covers the area you are visiting.
• For Climbing meets - Check the BMC regional access database to understand restrictions
• Talk to new/prospective members about what to expect, things they will need to take etc.
• It is also important to promote lift sharing or use of public transport as often there is limited parking spaces. (New and prospective members could travel with full members.)
• Ensure your contact number is known to, or is available to all those attending.
• Make a plan for incidents. Eg. Accidents, bad weather cancellations,
• If there is a social planned for after the event; ensure the meeting place and time is communicated as part of the joining instructions.
• If the meet looks like it will be cancelled make the call 24 hours before the event and make sure all attendees are aware of the change.
• Think about how you could leave the venue in a better condition than you found it (take a bin bag)

On the meet
• Check that all those who signed up for the meet have arrived by the agreed time.
• Take responsibility for new/prospective members to ensure they have the minimum /adequate equipment and feel comfortable. Introduce them to other LMC members. On climbing meets make sure you support less experienced members and don’t just do your own thing:)
• Ensure site specific rules of the venue are communicated to the group and are followed i.e. naked flames/BBQ/Wildlife restrictions/drones/dogs/overnight parking/Wild swimming etc
• At the agreed time check that everyone is back at the meeting point and aware that the meet is over – or that they have told you that they have left/are staying on/going elsewhere.
• Check for litter and take it away – even if its not yours
• Take photos and gather stories of the event
• Take responsibility for lost property and make sure it is repatriated.
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